Aerca connects project delivery, billing, collections, and cash so service businesses can protect margin before the invoice, recover earned revenue, and understand what cash is actually usable. We are starting with agencies, studios, and consultancies.
Lumen Health has exceeded its budgeted hours. $1,500 is unbilled, raise a change order before close.
Safe to spend today: $42,180. Payroll is covered through week 6.
Lumen Health is at 112% of its budgeted hours.
Payroll is covered through week 6. One cash dip flagged in week 8.
Hours are delivered and never billed. Scope quietly expands until a profitable project loses money. Invoices sit for 60 to 90 days while payroll, taxes, and vendors do not wait. Busy but broke. Profitable on paper, poor in the bank.
If more than one of these is familiar, this is the problem we built Aerca to solve, and exactly how it solves each one.
Free revisions and small extras accumulate as a project runs, and the time rarely makes it onto an invoice.
Out-of-scope hours get absorbed because no one has the time to raise the change order.
Invoices sit at 60, 75, even 90 days while your own costs continue on schedule.
Strong margins on the P&L rarely tell you what is genuinely safe to spend this month.
Without a forecast and a fallback ready, a single delayed payment becomes an emergency.
The account that looks like your best can consume far more than it pays across the full relationship.
Raising a rate, chasing a balance, or flagging a risk gets postponed until it costs you.
It identifies the leak before the invoice, recovers what is owed, and maintains a live view of the cash you can actually use.
Each was missing until recently. Together, they open a category.
Modern AI can interpret scope changes, disputes, and the nuance of a client relationship as they happen. The rule-based tools that came before it never could.
Agencies, studios, and consultancies operate across project, accounting, invoicing, and payment tools that rarely share the full context of the work.
Accounting records the past and collections tools begin after an invoice exists. The largest and most preventable losses often happen earlier, while the work is being delivered.
Most finance software is a rear-view mirror, showing what already happened. Aerca looks through the windshield. It runs continuously across the tools you already use, protects your margin as the work happens, recovers what you are owed, forecasts your true cash, and gets sharper with every project. These are the kinds of moments it catches.
Lumen Health has exceeded its budgeted hours. $1,500 of delivered work is currently unbilled. Recommend raising a change order before the project closes.
Atlas Retail reads as a top account, yet its true margin across the full relationship is negative. Recommend reviewing the engagement terms.
This new project is not projected to be cash-positive until day 75. Here is its impact on next month's payroll obligations.
One continuous defense of your money. Because Aerca owns the first move, it is stronger on the next two than any tool that starts later.
Aerca tracks the work against the scope you agreed and surfaces the leak before the invoice, while you still have the leverage to bill for it.
Context-aware, relationship-safe follow-ups recover what you are owed, so the system carries the awkward part instead of you.
When cash is genuinely tight, Aerca can advance funds against invoices it already trusts, underwritten on the full relationship between work and cash.
Coming after launchSix high-frequency workflows that are usually fragmented across the owner, project team, accounting software, and inbox.
The moment a project crosses its budget, Aerca flags the unbilled hours and the exact dollars at stake, while you still have the leverage to bill.
Aerca drafts the change order and the client message in your voice. Charging for the extra work becomes a single approval, not a dreaded task.
Aerca prioritizes overdue receivables and drafts relationship-safe messages using the context of the client, project, invoice, and prior payment behavior.
A live 13-week forecast separates what is booked, invoiced, collectible, received, and genuinely usable, so you never confuse owed with usable.
Aerca spots a possible cash trough early, explains the drivers, and prepares practical options before it becomes an emergency.
Stress-test the next hire or project against real cash under multiple payment outcomes, so growth is a decision, not a gamble.
Most finance tools see one part of the workflow. Aerca connects the operating signals that determine whether value is billed, collected, and available to use.
Service businesses create real value, then lose a share of it to work that is never billed and cash that arrives too late to use. Aerca is being built to close that gap, starting with agencies, studios, and consultancies.
We are mapping where money leaks across project delivery, billing, receivables, and cash decisions, then turning those workflows into software.
Give lean teams continuous financial visibility and prepared actions without adding another passive dashboard.
Catch the leak before the invoice, recover what is owed, understand usable cash, and later support working capital through financing partners.
Aerca is in early development. We are opening founding access to a small group of service businesses that want to test narrow workflows, share real operating context, and help shape a finance assistant around how work and cash actually move.
Aerca is in early development. We are working with founding service businesses to test the first workflows, understand real operating constraints, and build toward a pilot-ready product.
Founding partners will work directly with the team as Aerca develops its margin-protection, receivables, and cash-visibility workflows. This is early product access, not a claim that the full system is already launched.
A short application. No payment or card required.
We are starting with project-based service businesses where work, billing, collections, and cash visibility are spread across different tools and people.
The product is being designed so sensitive data and important decisions remain controlled, reviewable, and accountable.
Aerca is designed to begin with read-only imports and integrations wherever possible. It analyzes financial and operational data without silently changing source records or moving money.
Every client-facing or money-related action is prepared for review and waits for explicit approval. The system explains what it found and why it is recommending the action.
Aerca is being designed to log recommendations, approvals, and actions so teams can understand what happened. Customer data will remain isolated and will not be sold.
is what an average agency loses every year to unbilled work and cash that arrives too late to use. Aerca exists to win it back, before it ever leaves the building.
Figures from independent industry research, synthesized in the Aerca market analysis.Book a 15-minute video call. No pitch and no pressure. Tell us where your service business loses money between project delivery and collected cash, and we will give you an honest read on whether Aerca may fit. It runs on Google Meet, so there is nothing to install.
If your service business loses money between project delivery and collected cash, help us build the finance assistant that closes that gap.
Try the interactive demo